All requests for academic year travel must be submitted by the close of the fiscal year (May 31). Due to IRS regulations, the Report must be submitted within 60 days of return from travel. Payment for per diems, mileage and other out-of-pocket expenditures will be made only after the travel has occurred.Original receipts must be attached in this case. If the traveler has no University travel card, lodging, transportation and other expenditures may be reimbursed at actual cost through this Report. Lodging may be procured with the traveler’s University travel card. Mileage is calculated at the established University rate (not to exceed the federal rate). In General: The per diem is only for meals and incidentals.In addition, the following procedures are important: By signing the form, the supervisor affirms knowledge of the business purpose and approval of the funding account(s) for the expenditures.Įvery University traveler is advised to review the Per Diem for Meals and Incidentals for University Employees. The form must be signed by the traveling employee requesting payment and the appropriate supervisor. All sections of the form need to be completed including attachment of original receipts when required. To comply with documentation requirements and to allow for consistency in preparation, only the official Bradley University Travel Expense Report will be accepted. International travel is governed by the Foreign Travel Policy.

Travel Per Diem and Mileage Request ProceduresĪ properly completed Travel Expense Report (Report) must be prepared by the employee, reviewed and approved by the appropriate supervisor and submitted to the Controller’s Office to obtain payment for domestic travel.

Per diem expense report template